Procedures for Rejoining After Being Inactive for a Semester

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This document outlines the formal procedure to be followed by students who wish to rejoin the academic program at IIT Bombay after a semester of inactivity, either due to a semester drop or a semester exchange (SemEx).

1. Rejoining After a Semester Drop

Students who have taken a semester drop and intend to resume their academic program must complete the following steps:

Approval Process for Drop: Initially, the drop application should have been duly approved by:

The Faculty Advisor (FacAd)
The Convener, Department Undergraduate Committee (DUGC)
The Convener, Undergraduate Academic Performance Evaluation Committee (UGAPEC)

Payment of Continuation Fee after coming back:

Students are required to pay a Continuation Fee of ₹3000 at the Academic Office (offline mode).
Once payment is made, the student's registration portal will be reopened, allowing them to register for courses as per the announced registration schedule.

Course Registration:

The student must register for courses within the stipulated registration window, following all applicable academic and credit regulations.

Hostel Fee Exemption:

Students are not required to pay hostel fees for the semester during which they were on a semester drop.

2. Rejoining After a Semester Exchange (SemEx)

Students returning from an approved Semester Exchange (SemEx) program must follow the procedure below:

Fee Payment:

No continuation fee is applicable, as institute fees continue to be paid during the exchange semester.

Credit Transfer Process:

Upon return, the student must write to the Head of the Department (HoD) requesting the transfer of credits earned during the exchange.
The following documents should be attached:
- Grade card/transcript issued by the host (foreign) university.
- Copy of the prior approval issued by the HoD before the commencement of the exchange.
The department will then forward the Credit Conversion Form (as per the prescribed template) to the UGAPEC/PGAPEC Convener for official processing.

Course Tagging:

All transferred courses must be tagged in accordance with institute norms based on the approved equivalence and relevance.